In July 2021, local educational agencies (LEAs) assigned to this year’s reporting cohort will submit their data for Special Education Table 8A, Report of Children with Disabilities Evaluated July 1, 2020 through June 30, 2021. Below is a list of all LEAs required to submit Table 8A this July. If an LEA does not appear on this list, the LEA is not required to submit Table 8A data in July 2021.

Table 8A data is collected on a cyclical basis. Those LEAs that are to submit Table 8A to the Bureau of Special Education (BSE) will be informed of such in June this year. Regardless of their reporting status, all LEAs in the state must continue to collect and maintain data regarding timely evaluations so that the LEA can assess its on-going compliance and program effectiveness and be prepared to report data to the state when notified to do so.

Table 8A is used for two purposes:

1. To calculate and report to the federal Office of Special Education Programs (OSEP) an annual state rate of compliance with timelines for completing initial evaluations of students to determine their eligibility for special education under the State Performance Plan; and
2. To report to the public on the performance of LEAs in the commonwealth in complying with the required timelines.

Data collected over the past several years on compliance with timelines for initial evaluations show that while many LEAs have achieved full compliance, others have not. When LEAs do not comply and improve performance, the overall state rate reported to OSEP is negatively affected. Further, any LEA that reports less than 100 percent compliance with timelines will be required to engage in quarterly reporting to the BSE to document correction of noncompliance. Therefore, it is imperative that all LEAs be as accurate as possible in collecting and reporting Table 8A data.

OSEP has advised that states should factor out from their Table 8A calculation those students whose evaluation timelines are affected by two exceptions in the federal Individuals with Disabilities Education Act regulations. Specifically, Section 300.301(d) allows that the 60-day timeline for completing initial evaluations does not apply to a public agency if (1) the parent of a child repeatedly fails or refuses to produce the child for the evaluation, or (2) a child enrolls in a school of another agency after the timeline has begun and prior to a determination by the prior agency as to whether the child is a child with a disability. This second exception applies only if the subsequent public agency is making sufficient progress to ensure prompt completion of the evaluation and the parent and subsequent agency agree to a specific time when the evaluation will be completed. To ensure accurate reporting, it is critical that when a delay in meeting timelines occurs, LEAs must correctly code the reasons for the delay in accordance with the exceptions above.

Please note:  A code has been added to identify completed evaluations that were impacted due to mandatory school closure as a result of COVID-19.

The Table 8A Template for the July 2020 submission is available on the Special Education Data Reporting website at http://penndata.hbg.psu.edu under the Data Management tab in the 2020-2021 section; scroll down to Table 8A Template.

Please submit your Table 8A to your Intermediate Unit Data Manager no later than July 9, 2021.

Questions regarding completion and submission of Table 8A should be referred to the Intermediate Unit Data Manager. Questions regarding this Penn*Link may be referred to Jodi Rissinger in the BSE at jrissinger@pa.gov.

Intermediate Unit   Local Education Agency

1                               Albert Gallatin Area SD

1                               Bentworth SD

1                               Laurel Highlands SD

1                               Ringgold SD

1                               Uniontown Area SD

2                               Passport Academy CS

2                               Pittsburgh SD Network 1

3                               Baldwin-Whitehall SD

3                               Montour SD

3                               Propel CS – Montour

3                               Shaler Area SD

3                               South Fayette Township SD

3                               Woodland Hills SD

4                               Hermitage SD

4                               Lakeview SD

4                               Laurel SD

4                               Moniteau SD

4                               Reynolds SD

4                               Sharon City SD

4                               Sharpsville Area SD

5                               Conneaut SD

5                               Union City Area SD

6                               Allegheny-Clarion Valley SD

6                               Brookville Area SD

6                               Cranberry Area SD

7                               Belle Vernon Area SD

7                               Norwin SD

8                               Cambria Heights SD

8                               Conemaugh Valley SD

8                               Greater Johnstown SD

8                               Hollidaysburg Area SD

8                               Meyersdale Area SD

8                               Northern Cambria SD

8                               Portage Area SD

8                               Salisbury-Elk Lick SD

8                               Shanksville-Stonycreek SD

8                               Turkeyfoot Valley Area SD

8                               Tyrone Area SD

8                               Williamsburg Community SD

9                               Otto-Eldred SD

9                               Port Allegany SD

10                             Harmony Area SD

10                             Penns Valley Area SD

11                             Juniata County SD

11                             Mount Union Area SD

12                             Conewago Valley SD

12                             Fairfield Area SD

12                             Gettysburg Area SD

12                             Littlestown Area SD

12                             South Eastern SD

12                             South Western SD

12                             Spring Grove Area SD

12                             West York Area SD

13                             Cornwall-Lebanon SD

13                             Northern Lebanon SD

13                             Palmyra Area SD

14                             Antietam SD

14                             Twin Valley SD

14                             Wyomissing Area SD

15                             Capital Area School for the Arts CS

15                             Millersburg Area SD

15                             Premier Arts and Science CS

15                             Upper Dauphin Area SD

16                             Midd-West SD

16                             Warrior Run SD

17                             East Lycoming SD

17                             Muncy SD

17                             Sayre Area SD

18                             Hanover Area SD

18                             Wyoming Valley West SD

19                             Forest City Regional SD

19                             Lakeland SD

19                             Mid Valley SD

20                             Bangor Area SD

20                             Evergreen Community CS

20                             Nazareth Area SD

20                             Pleasant Valley SD

21                             Catasauqua Area SD

21                             Lehighton Area SD

21                             Palmerton Area SD

21                             Parkland SD

21                             Salisbury Township SD

22                             Pennridge SD

23                             Cheltenham SD

23                             Colonial SD

23                             Lower Merion SD

23                             North Penn SD

23                             Pennsylvania Virtual CS

23                             Perkiomen Valley SD

23                             Souderton Area SD

23                             Upper Moreland Township SD

24                             Owen J Roberts SD

24                             West Chester Area SD

25                             Chester-Upland SD

25                             Haverford Township SD

25                             Southeast Delco SD

25                             Wallingford-Swarthmore SD

25                             Widener Partnership CS

26                             Deep Roots CS

26                             Independence CS

26                             Mastery CHS – Lenfest Campus

26                             Mastery CS – Francis D. Pastorius Elementary

26                             People for People CS

26                             Philadelphia Learning Network 2

26                             Philadelphia Learning Network 4

26                             Philadelphia Learning Network 8

26                             Richard Allen Preparatory CS

26                             Universal Alcorn CS

27                             Central Valley SD

27                             Lincoln Park Performing Arts CS

27                             Midland Borough SD

27                             South Side Area SD

28                             Marion Center Area SD

28                             Penns Manor Area SD

29                             Schuylkill Haven Area SD